Executive Virtual Assistant & Online Business Manager
For Experts, Coaches, Speakers, and Thought Leaders
Are you a coach, speaker, or business leader looking for a trusted partner to help you grow and focus on what truly matters?
I am Justyna, an Executive Virtual Assistant and Online Business Manager with over 8 years of experience supporting top experts, coaches, and entrepreneurs across Europe. My journey in business support began in 2017, and since then, I have helped countless professionals streamline their operations, grow their brands, and reclaim valuable time for what truly matters.
With a background in finance (18 years) and advanced studies in project management, I bring a unique blend of strategic thinking, precision, and creativity to every partnership. My clients include motivational speakers, thought leaders, podcasters, coaches, and business owners who value discretion, reliability, and a proactive approach.
What sets me apart is my genuine passion for helping others succeed. I am not just a service provider—I am your trusted partner, dedicated to understanding your vision and supporting your goals with empathy, professionalism, and a personal touch. Whether you need comprehensive business management, creative social media support, or seamless coordination of your personal and professional life, I am here to make your journey smoother and more enjoyable.
I believe in building long-term relationships based on trust, respect, and open communication. My goal is to help you focus on your strengths while I take care of the details — so you can achieve more, stress less, and truly enjoy your success.
Let’s create something extraordinary together.
Welcome to your VIP experience!
Why Choose Me?
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Professional Experience & Specialization
- 8+ years as a Virtual Assistant and Online Business Manager
- 18 years in finance
- Worked with experts, motivational speakers, authors, coaches, LGBTQ+ professionals, and podcasters
- Experience in prospecting, sales, and project management for high-profile clients
- Successfully managed prospecting and offer preparation for a renowned DEI speaker, resulting in collaborations with global brands such as Google, Microsoft, Swarovski, Zalando, and the European Parliament, as well as significantly increasing her LinkedIn reach
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Education & Certifications
- Postgraduate degree in Project Management
- Degree in Finance and Banking
- Certified English language skills
- Numerous professional courses, including:
- Graphic design (Canva, Visme)
- Video editing (DaVinci Resolve)
- SEO, content creation, personal branding, business strategy, productivity, leadership, client service, data protection, coaching, marketing, and more
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Languages & Tools
- Fluent in Polish and English
- Proficient in Asana, Trello, Slack, WordPress, Outlook, Microsoft 365, Google Drive, invoicing tools (iFirma, wFirma, Saldeo, FakturaXL), and AI platforms (Perplexity, ChatGPT, Claude, Copilot) etc.
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Personal Approach & Values
- Empathetic, honest, respectful, creative, and highly productive
- Available during business hours (9:00–15:00 CET) via email, Trello, Asana, and instant messaging
- Feels like a true team member, not just a service provider
- Exceptional problem-solving skills and a passion for helping clients succeed
- Always looking for ways to improve processes and deliver results faster and better
- Deeply invested in your success and growth
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Ongoing Development
- Committed to continuous learning in prospecting, sales, AI, video, and social media to provide the most up-to-date solutions for your business
YOUR BUSINESS IS MY BUSINESS
What I Offer?
TOP ASSISTANT IN NUMBERS:
Why Invest in My Services?
- You save time and reduce stress by delegating tasks to a reliable, responsible, and highly educated professional.
- You gain a partner who is truly invested in your success and growth.
- You benefit from a unique combination of financial expertise, project management skills, and deep empathy for your needs.
- You experience a seamless, flexible, and transparent collaboration tailored to your specific goals and preferences.
- You work with someone who is always learning and growing to bring you the latest tools and strategies in prospecting, sales, AI, video, and social media.
What My Clients Say
I had the pleasure of collaborating with Justyna for several months, and it was truly a rewarding experience.
Justyna is not just a reliable professional but a true asset to any team. Her exceptional communication skills, coupled with a keen sense of creativity, make her stand out. She consistently delivered projects on time, showcasing a remarkable commitment to excellence.
I wholeheartedly recommend Justyna as a Virtual Assistant and/or Project Manager. Working with her is not just a partnership; it’s a guarantee of success.
— Magda Stęga, Inspirational Speaker & Coach
People often say that an assistant is “an extra pair of hands” you can delegate the hours of work you just don’t have time for. But that’s not quite it—it’s actually even better, because those hours multiply in the meantime. What Justyna accomplishes in one hour would probably take me five. Even if I tried to do it in an hour, it would take me two hours just to get started and another two to recover. Seriously, that’s how it works!
— Piotr Stankiewicz, Philosopher, Author, Speaker
Sorry, Justyna, I can’t write you a reference. If I do, you’ll be flooded with new clients and won’t have any time left for me. And where would I ever find another virtual assistant like you? 🙂
— Marek Jankowski, Small Business Owner, Podcaster, Coach
Justyna is my irreplaceable support. I especially appreciate her trouble-free, prompt, and extremely reliable assistance—even with topics that were new to her. She helps me stick to my own action plan and takes over tasks I used to postpone or give up on simply because I didn’t have enough time. Together, we’re gradually building my brand—already as a real team. Justyna, thank you! I can wholeheartedly recommend you to anyone 🙂
— Magdalena Obrzut, Doctor Hashi
Justyna is an invaluable help with the daily management of business matters. She is knowledgeable about social media, WordPress, and honestly, I don’t even know what else. Working with Justyna is a huge relief when time is limited.
— Michał Mackiewicz, Small Business Owner, Lecturer
Ready to Elevate Your Business?
A guarantee of success
I had the pleasure of collaborating with Justyna for several months, and it was truly a rewarding experience.
Justyna is not just a reliable professional but a true asset to any team. Her exceptional communication skills, coupled with a keen sense of creativity, make her stand out. She consistently delivered projects on time, showcasing a remarkable commitment to excellence.
I wholeheartedly recommend Justyna as a Virtual Assistant and/or Project Manager. Working with her is not just a partnership; it’s a guarantee of success.
ZALECAM!
Mówi się, że asystent/ka to „druga para rąk”, na którą można przenieść te godziny pracy, na które nam nie starcza czasu. Ale to nie jest tak — jest lepiej, bo te godziny się w międzyczasie mnożą. To co Justyna zrobi w godzinę, mnie by kosztowało pewnie z pięć. Bo nawet jeśli robiłbym godzinę, to dwie bym się do tego zabierał, a dwie po tym odpoczywał. Serio, tak to działa!
Niezastąpiona
Justyna to moja niezastąpiona pomoc. Szczególnie doceniam u niej bezproblemowe, szybkie i ogromnie rzetelne wsparcie w tematach, które były dla niej do tej pory nowe. Pomaga mi utrzymać mój własny plan działania, wyręcza mnie w rzeczach na które nie wystarczało mi czasu i z których musiałam rezygnować. Sukcesywnie budujemy moją markę – już wspólnie jako zespół. Justyna dziękuję! Mogę z czystym sumieniem polecić Cię każdemu 🙂
Magdalena Obrzut Doktor Hashi
Nie ma drugiej takiej
Sorry Justyna, nie mogę wystawić Ci referencji. Zaraz zgłosi się tłum klientów i nie będziesz miała dla mnie czasu. I gdzie ja wtedy znajdę drugą taką wirtualną asystentkę jak Ty? 
Marek Jankowski Mała Wielka Firma
Wspaniała
Success Stories
Discover how I support my clients and the real results we achieve together. Each case study highlights a unique challenge, solution, and the impact of our collaboration.
Case Study 1: Building a Global Speaker’s Brand and Client Portfolio
Client: DEI Speaker & Thought Leader
Scope:
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Prospecting and outreach to international organisations
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Preparation and submission of tailored proposals
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Coordination of follow-up communications
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Management of LinkedIn presence and content strategy
Challenges:
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Limited time for business development due to speaking engagements
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Need to increase visibility and attract high-profile clients
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Handling complex client requirements and negotiations
Actions:
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Developed and implemented a targeted prospecting strategy
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Created customised offers and presentations for each potential client
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Managed all communication and logistics for new collaborations
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Optimised LinkedIn profile and content to attract more speaking opportunities
Results:
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Secured collaborations with global brands: Google, Microsoft, Swarovski, Zalando, European Parliament
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Significant increase in LinkedIn reach and engagement
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Streamlined business development process, allowing the speaker to focus on content and delivery
Case Study 2: Supporting a Coach in Scaling Her Business
Client: Executive Coach & Trainer
Scope:
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Administrative support and project management
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Organization of online workshops and webinars
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Social media content creation and scheduling
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Client communication and CRM management
Challenges:
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Overwhelming administrative workload
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Difficulty in maintaining consistent online presence
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Need for efficient event coordination
Actions:
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Took over calendar management and administrative tasks
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Planned and executed online workshops and webinars
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Created and scheduled engaging social media content
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Managed client communications and follow-ups
Results:
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30% more time for the coach to focus on clients and business growth
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Increased engagement and visibility on social media
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Smooth and professional event execution
Case Study 3: Streamlining Operations for a Small Business Owner
Client: Small Business Owner & Podcaster
Scope:
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Daily business operations and administration
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Social media and website management
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Coordination with partners and clients
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Research and content preparation
Challenges:
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Limited time for business management
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Need for reliable support in various business areas
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Desire to build a strong online brand
Actions:
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Managed daily business tasks and communications
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Created and scheduled social media content
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Updated and maintained WordPress website
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Provided research and content support
Results:
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Significant relief for the business owner, allowing more focus on strategic growth
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Improved online presence and brand consistency
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Reliable and creative support for all business needs
Unlock Your Potential with Exclusive VIP Packages
Experience premium support tailored to your unique needs. Choose the package that best fits your goals and enjoy a seamless, results-driven partnership.
Why Choose VIP?
My VIP packages are designed for experts, coaches, and business leaders who expect the highest level of service, flexibility, and personalisation. Benefit from dedicated support, priority access, and exclusive perks that help you focus on what matters most — your vision and growth.
- 40 hours/month
- Priority communication
- Project management
- Administrative and sales support
- Transparent reporting
- 80 hours/month
- All Standard VIP features
- Strategic consulting
- Concierge and lifestyle support
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Flexible hours
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Business support + personal concierge
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Travel arrangements
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Private appointments and errands
- Flexible hours
- Brand strategy and positioning
- Content creation and social media management
- PR and media outreach
- LinkedIn and website optimisation
- Project-based pricing
- Dedicated project manager
- Event coordination
- Special campaigns and launches
- 1 day or 1 week of intensive support
- Results-focused
- Perfect for urgent projects or strategic planning